How to Set Up the POP3/SMTP Mail Server Settings for Gmail on your Brother HL-3170CDW Printer

How to Set Up the POP3/SMTP Mail Server Settings for Gmail on your Brother HL-3170CDW Printer
How to Set Up the POP3/SMTP Mail Server Settings for Gmail on your Brother HL-3170CDW Printer

I just purchased a Brother HL-3170CDW, which we keep in our basement.  I don’t walk by it every day and my wife uses it so I want to know when it needs toner.  The HL-3170CDW is capable of sending out emails to notify you of different things so I wanted to enable those features.  I’m a big Google Apps/Gmail user so I just created an email account for my Brother Printer and wanted to set up the features.  Here’s how you can do it:

How to Set Up the POP3/SMTP Mail Server Settings for Gmail on your Brother HL-3170CDW Printer


Relevant supplies:

Step 1: Browse to the printer in your web browser.

You’ll need to know the IP address of your printer.  If you are on a Mac you can browse to your printer via the following steps (note, I’ll be opening up a different printer in this example because I’m at the office now):

Step 1a: Open “System Preferences”

System Preferences on you Mac

Step 1b: Click on “Printers & Scanners.”

Printers & Scanners Preferences Window

Step 1c: Double click on the printer you want to browse to and that will open up this window:

Brother printer window

Step 1d: Click on the “Settings” icon at the top.

Brother Settings window
Logged in to the main screen of your Brother printer

Step 1e: Finally, click on the “Show Printer Webpage” button.

This will not tell you the IP but it will get you to where you want to go (and now I’m switching back to the printer example I started with):

The main screen when you first browse to your Brother printer

Step 2: Log into your printer.

You will now be able to change the settings you want to change since you are logged in.  Note that there are now 3 additional tabs at the top of the screen: Print, Administrator, and Network.

Step 3: Click on the “Network” tab at the top.

This is what you’ll see:
Network tab of the settings

Step 4: Click on “Notification” in the blue left column.

This is what you’ll see:

Notification settings in the Network Section

Step 5: Click on the “POP3/SMTP>>” link in the main window.

This is the screen you’ll be taken to:

Setting up POP3/SMTP for gmail or google apps

Step 6: Enter the gmail/google apps information as follows:

SMTP Server Address:
SMTP Port: 465
SMTP Server Authentication Method: SMTP-AUTH
SMTP-AUTH Account Name: <your full gmail/google apps email address>
SMTP-AUTH Account Password: <your password of course>
Device E-mail Address: <this is the email account I created specifically for this printer, but you could use your own email address>
POP3 Server Address:
POP3 Port: 995
Mailbox Name: <printer’s full email address>
Mailbox Password: <printer’s email account password>
Note: if you’ve already saved your preferences the second password (Retype password) field will be empty but you don’t need to re-enter it if you are not changing it.
Note: you can uncheck the “Verify Server Certificate” if these settings don’t work at first.

Once you have entered all those settings click the “Submit” button at the bottom.

Step 7: Test the E-mail send configuration.

Enter your email address and check the box next to “Send Test E-mail” and click the “Submit” button.

Test E-mail send configuration screen

If your settings are correct then you will see the following:

Successful E-mail test result screen

Step 8: Set up your notifications.

Click on the “Network” tab at the top and then on the “Notification” link on the blue column on the left.  Click on the “Notification 1” link in the main window:

Notification general settings window

Step 9: Enter your personal email and pick the events you want notified.

The “Administrator Address” is the email address where you want to receive the email notifications from your printer.

Notification 1 settings
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